Search Website
Using Licensed and Subscription Resources
Licensed content refers to works that Western University purchases or subscribes to under contract, such as:
- Online journals, e-books, and databases
- Streaming video and audio collections
- Digital image libraries and data sets
- E-reserves and course reading services
These contracts specify how and by whom the content may be used. They often include permissions that exceed Fair Dealing, such as posting stable links to readings or showing entire films for educational purposes.
Checking License Terms
Each resource may have different usage rights. Before copying, linking, or embedding content, check:
| Action | Usually Permitted | Usually Not Permitted |
|---|---|---|
|
Linking to an article or chapter using a persistent link |
Yes |
— |
|
Uploading a full PDF to OWL |
Sometimes (check license) |
Often prohibited |
|
Printing or downloading a single copy for personal study |
Yes |
— |
|
Reusing figures or images in a publication |
Only with explicit permission |
Not covered by most licenses |
|
Text or data mining |
Some licenses allow it |
Often restricted without prior approval |
|
Sharing materials outside Western (e.g., on public websites) |
No |
— |
Always verify the license terms on the resource page or contact copyright@uwo.ca for clarification.
Using Library Links Instead of Uploads
It is recommended that you use the Course Readings service at Western Libraries to obtain the necessary permissions and set up your OWL site.
However, if you are not using the Course Readings service, when assigning readings or sharing materials in OWL or course packs:
- Use permanent/stable links provided by the library whenever possible.
- These links authenticate users and ensure copyright compliance.
- Avoid uploading publisher PDFs unless the license specifically allows it.
If a stable link isn’t available, contact Western Libraries — staff can generate one for you.
Example License Language
You may encounter terms like these on resource pages:
| License Clause | Meaning |
|---|---|
|
“May be used for educational purposes in a secure network” |
Permits sharing through OWL or other password-protected systems. |
|
“No systematic downloading or redistribution” |
Limits bulk downloads and automated copying. |
|
“No interlibrary loan in electronic form” |
Restricts digital transmission between institutions. |
|
“Text and data mining permitted with prior notice” |
Allows computational research upon request. |
Classroom Use and Streaming Media
Streaming and media licenses vary widely. When using films, music, or video:
- Prefer streaming through library-licensed platforms (e.g., Criterion-on-Demand, NFB Campus).
- Avoid using personal streaming subscriptions for class showings.
- For open-access or YouTube videos, check upload legitimacy and license type.
If a needed film or clip is not available through library licenses, contact Copyright Services before screening or copying.
Common Misunderstandings
- “It’s in the library, so I can upload it.”
Not necessarily — library access doesn’t always mean redistribution rights. - “Everyone at Western can access it, so I can share it publicly.”
No — licenses limit use to authenticated Western users. - “I can keep a copy forever.”
Maybe — personal copies for study are fine, but redistribution is not.
Best Practices
- Always use stable library links for readings.
- Attribute sources even when licensed.
- Don’t share content outside secure systems.
- Ask before reusing figures or images in publications.
- Keep records of license checks for recurring courses.